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Project Coordinator Job Description
Maintaining and monitoring project plans, project schedules, work hours, dashboards, reports, budgets and expenditures.
Organizing, attending and participating in stakeholder meetings.
Documenting and following up on important actions and decisions from meetings.
Preparing necessary presentation materials for meetings.
Ensuring project deadlines are met.
Determining project changes.
Providing administrative support as needed.
Undertaking project tasks as required.
Developing project strategies.
Ensuring projects adhere to frameworks and all documentation is maintained appropriately for each project.
Assess, document and track project risks and issues and provide solutions where applicable.
Ensure stakeholder views are managed towards the best solution.
Chair and facilitate meetings where appropriate and distribute minutes to all project team members.
Create a project management calendar for fulfilling each goal and objective.
Manage file repository using file sharing tool like SharePoint, Teams.
Coordinating and following up on administrative tasks with Procurement.
Following up with Project Managers to ensure that status reports are completed and handed in on time.
Recommending changes in order to improve existing PMO processes.
Coordinate the collection of project documents and manage the PMO knowledge base.
Foster positive and productive stakeholder relationships.
Bachelor’s degree in business or related field of study or related experience.
Three years experience in related field.
Exceptional verbal, written and presentation skills.
Excellent organizational skills.
Ability to multi-task and work effectively both independently and as part of a team.
Experience using computers for a variety of tasks.
Competency in Microsoft applications including Word, Excel, PowerPoint, Project, Visio and Outlook.
Knowledge file management, transcription, and other administrative procedures.
Ability to work on tight deadlines.
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4365 Route 1 S, Suite 205
Princeton NJ 08540